Hang tags, stickers, decals, and access cards still make sense in plenty of communities. What does not make sense is a clipboard list of which numbers went to which unit, a shoebox of returned tags, and no way for an enforcer standing in the lot at 11 PM to tell a valid permit from a photocopy. Park Entra issues permits in batches, ties every number to a unit, a resident, or a specific vehicle, and lets any enforcer verify one in seconds.
200
Permits per bulk batch
Seconds
To verify a tag in the lot
5
Permit states tracked
Any
Tag, sticker, decal, or card
Most communities issue physical permits and then track them in a spreadsheet, or not at all. Numbers get reused, tags get handed between units, replacements go out without the original being voided, and nobody can answer a question as simple as which permits are still outstanding from last year.
Somebody in the office keeps a tab of permit numbers next to unit numbers. It goes stale the first time a resident moves out mid-year. When an enforcer radios in a number, the answer is a guess or a callback the next morning.
A photocopied hang tag looks fine on a dashboard at night. So does a decal belonging to someone who sold their unit two years ago. With no record to check against, there is nothing to catch either one.
Residents move out with permits still on the windshield. Replacements get issued for lost tags with no way to void the original. Every cycle, the number of permits in circulation drifts further from the number you actually issued.
An enforcer in the lot has a number and nothing to check it against. The permit either gets trusted or the vehicle gets a warning it may not deserve. Both outcomes end up as complaints.
Park Entra keeps the permits you already hand out and puts a real record behind them. Create a batch of up to 200 at a time sharing a type and expiry, assign each number to a unit, a resident, or a specific vehicle, and move any permit between active, expired, revoked, lost, and returned as circumstances change. Enforcers look up a number from their phone and see who it belongs to, which vehicles are on that unit, and whether anything is already open against them.
Hang tags, stickers, decals, and access cards are all first-class records. Park Entra does not ask you to abandon the format your residents already recognize or reprint a run you just paid for.
Create up to 200 permits in one batch with a shared type, expiry date, and note. Numbers already on your account are skipped and reported back rather than silently duplicated, so re-running last year's list cannot collide with itself.
Enforcers type the number printed on the tag. Exact matches resolve immediately, and a partial entry finds permits ending in those digits, offering the candidates side by side when more than one fits.
Assign a permit as loosely or as tightly as your rules require. A pass looked up in the field returns the resident, the unit, every vehicle registered to that unit, and any open violations against those plates.
Active, expired, revoked, lost, and returned are tracked separately. A tag reported lost that reappears on a windshield reads as lost, rather than as valid or merely unrecognized.
Each permit records who issued it and when, and the entry lands in your audit log. When a board asks how a particular number ended up on that car, there is an answer.
Enter the numbers currently in circulation as a batch. Set the type and, if they expire, the date. Duplicates within your own list are skipped automatically.
Tie each number to the unit, resident, or vehicle it belongs to. Permits can also be issued unassigned and claimed later if that matches how your office works.
Look up the number on the tag from a phone. The result shows validity, the holder, the unit's vehicles, and anything already open against them.
Mark permits returned at move-out, revoked when rules are broken, or lost when a replacement goes out. The original stops verifying the moment you change its state.
Reprinting an entire permit run because the numbering can no longer be trusted is a recurring line item. The larger cost is the enforcement you cannot do in the meantime, because a community that cannot verify a tag stops challenging them, which is the same as having no permit program at all.
One source of truth
The permits stay physical. The record behind them stops being a guess.
No, and that is the point. Park Entra records the permits you already issue and adds the lookup behind them. Residents keep the tag they recognize and your office stops maintaining a parallel spreadsheet.
Yes. Up to 200 per batch, sharing a pass type, expiry date, and note. Any pass number already on your account is skipped and reported back to you, so re-running a list does not create duplicates.
Mark the original lost and issue a replacement. The lost number stops verifying immediately, so if it turns up on a windshield later the enforcer sees its real state instead of a valid result.
Yes, and it does not have to be. A permit can be assigned to a unit, to a resident, or to a single vehicle, depending on how strict your rules are.
Whether the permit is active, expired, revoked, lost, or returned, plus the resident it belongs to, their unit, every vehicle registered to that unit, and any open violations against those plates.
Lookup accepts a partial. Typing the trailing characters finds permits ending in them and, when several match, shows them together so the enforcer picks the right one.
They work better together. The permit answers who was authorized and the plate registry answers which car is actually parked there. A permit lookup returns the unit's vehicles precisely so an enforcer can see whether the two agree.